A practical tool for identifying gaps, prioritizing action, and preparing your property for what’s next.
HOW TO USE THIS ASSESSMENT
Review each statement and mark the status that best reflects your property today. Use the final columns to capture the next action, owner, and target date.
| STATUS |
MEANING |
| READY |
Current process or service is in place |
| NEEDS ATTENTION |
A gap or upcoming need has been identified |
| PRIORITY ACTION |
Immediate action is recommended |
1 Protect your property
| READINESS CHECK |
READY |
NEEDS ATTENTION |
PRIORITY ACTION |
NEXT ACTION / OWNER / DATE |
|
Flooring and hard surfaces are
professionally restored on a defined
schedule—not simply cleaned. |
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Natural stone, specialty surfaces and coated
floors are cared for with the appropriate
equipment, chemicals and techniques. |
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Pressure washing and exterior cleaning
are scheduled around local weather and
seasonal contaminants. |
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The property team tracks wear and
identifies when restoration is more
cost-effective than replacement. |
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PRIORITY AREA:
2 Support tenants and occupants
| READINESS CHECK 2 |
READY 2 |
NEEDS ATTENTION 2 |
PRIORITY ACTION 2 |
NEXT ACTION / OWNER / DATE 2 |
|
The lobby, entrance, elevators and parking
areas create a strong first impression. |
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High-traffic common areas, restrooms,
flooring and shared spaces are cleaned
or restored regularly. |
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Upholstery, window treatments, shared
furniture and other visible surfaces are in
good condition. |
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Tenant concerns about appearance,
comfort or property condition are tracked
and addressed proactively. |
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PRIORITY AREA:
3 Stay ready for what’s next
| READINESS CHECK 3 |
READY 3 |
NEEDS ATTENTION 3 |
PRIORITY ACTION 3 |
NEXT ACTION / OWNER / DATE 3 |
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The next 60–90 days of inspections,
tenant move-ins, seasonal changes and
major events are mapped out. |
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Seasonal services are scheduled in
advance rather than requested when
the need becomes urgent. |
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Large cleaning, restoration and
project-support needs are tracked on
a defined schedule./strong> |
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The property would be ready for
an executive visit or tenant walkthrough
tomorrow. |
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PRIORITY AREA:
4 Recover faster
| READINESS CHECK 4 |
READY 4 |
NEEDS ATTENTION 4 |
PRIORITY ACTION 4 |
NEXT ACTION / OWNER / DATE 4 |
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Emergency contacts and escalation paths
are documented and readily available. |
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The team has identified which areas require
immediate attention after severe weather
or an incident. |
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The emergency plan distinguishes between
immediate response and longer-term
recovery work. |
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The emergency plan has been reviewed
or tested within the past year. |
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PRIORITY AREA:
YOUR TOP THREE PRIORITIES
Based on this assessment, identify the three actions that would have the greatest impact on your property’s readiness.
| PRIORITY |
ACTION |
OWNER |
TARGET DATE |
| 1 |
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| 2 |
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| 3 |
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Where Specialty Services can help
Specialty Services can help commercial property teams address needs that fall outside routine maintenance—from floor restoration and pressure washing to seasonal preparation, project cleaning, exterior cleanup, and recovery support.
Working with your existing ABM team can help simplify coordination, provide daily visibility into emerging needs, and connect your property with the right expertise when priorities change.
Ready to act on your assessment?
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